Description
Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform,where modern legal work happens with clarity and consistency.
Role Summary: The Executive Assistant to the Chief Growth Officer (CGO) is a high-impact, strategic business partner to executive leadership. Beyond core calendar and operational logistics, this role acts as an extension of the CGO’s office meaning you are optimizing executive time, driving cross-functional alignment, and ensuring Go-to-Market (GTM) priorities move from strategy to execution.
Responsibilities
Executive Support & Operations
- Manage a complex, high-volume calendar with a focus on strategic prioritization over mere attendance.
- Filter internal and external requests as both gateway and gatekeeper, protecting executive focus while maintaining discretion and confidentiality.
- Coordinate major executive and company cadences, including QBRs, leadership offsites, Revenue Kick-Offs (RKO), and executive sponsor meetings.
- Track executive expenses, manage travel logistics, and oversee budget processing across growth initiatives.
GTM Enablement & Strategic Facilitation
- Translate CGO directives into structured project plans, tracking deliverables across cross-functional GTM teams.
- Facilitate executive leadership meetings by driving agenda preparation, capturing action items, and ensuring timely accountability from key stakeholders.
- Maintain key project documentation (briefs, timelines, RACI matrices) to create a single source of truth for CGO-led initiatives.
- Monitor project flow across revenue and marketing orgs, surfacing risks or resource blockers to the CGO early.
Vendor & Stakeholder Engagement
- Manage external agency and vendor relationships, processing invoices and monitoring spend against allocated budgets.
- Coordinate promotional assets and event collateral required for executive-led growth and partner initiatives.
Qualifications:
- Experience: 4+ years in a fast-paced, high-growth environment as an Executive Assistant, Sr. Project Coordinator, or Operations Lead.
- GTM / Revenue Savvy: Strong familiarity with sales cycles, marketing funnels, GTM motions, and cross-functional revenue teams.
- Influence without Authority: Demonstrated ability to build trust, keep senior leaders accountable, and keep multi-departmental initiatives moving forward.
- Communication & Structure: Exceptional written communication and presentation-building skills (creating deck narratives for leadership meetings).
- Tool Experience: Proficient with Outlook/Google Workspace, Zoom, Slack, Salesforce, ClickUp/Asana, Navan/Expensify, and Domo.
- Education: Bachelor’s degree in Business, Marketing, Communications, or equivalent practical experience.
How We Measure Success:
- Strategic Alignment: Serve as a connector across sales, marketing, product, and revenue operations to ensure teams stay aligned on CGO north star goals.
- Operational Efficiency: Design and maintain operating cadences, decision-making frameworks, executive agendas, and meeting follow-through.
- Proactive Problem Solving: Identify cross-functional bottlenecks early, keeping projects on track before they require direct CGO intervention.
Additional Information
Work Location Expectation: Filevine maintains offices in Salt Lake City, San Francisco, Chicago, and New York. Candidates based in or near these metropolitan areas will work on a hybrid or in-office schedule, while candidates located outside these regions are eligible for remote work
Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag