Description
The Development Services Department of Provo City is seeking a Senior Administrative Assistant to provide advanced clerical support in their Planning Division.
The role involves performing specialised administrative tasks, supporting the delivery of services to Provo residents.
Compensation Package: The pay rate for this position is $21.37 - $24.78 per hour, based on qualifications. Provo City offers a range of benefits, including:
- Employer-paid health insurance
- Retirement and pension plans, including 401k and 401k matching
- Paid leaves (vacation, sick, holidays, bereavement, and parental)
- Educational assistance
- Competitive pay
- Regular review of compensation practices to remain market-competitive
- Additional perks such as free use of the Provo Recreation Center and Peaks Ice Arena, a Provo Library card, 50% off green fees at Timpanogos Golf Course, and a 4/10 work schedule.
Main Duties:
- Prepare and edit reports, forms, and documents; take meeting notes; transcribe documents; and enter/retrieve data from specialised software.
- Maintain files and records.
- Respond to complex information requests in line with GRAMA principles.
- Schedule meetings and appointments; manage calendars and staff schedules.
- Support citizen boards and commissions.
- Manage phone calls, answer questions, and provide information.
- Assist customers at the front counter.
- Provide support to office staff as needed.
Minimum Qualifications:
- High school diploma or equivalent.
- 3 years of clerical experience or an equivalent combination of education and experience.
- A valid, lawful driver's license may be required.
- Must be available for occasional evening work (twice per month on Wednesday evenings; once per month on Monday evenings).
Schedule and Hours: This is a full-time position with a strict schedule: 7:00 a.m. - 6:00 p.m., Monday through Thursday, with some evening work required.
Physical/Environmental Demands: The role involves standing at a counter, sitting at a desk, and exposure to high-stress situations, including contact with the public in confrontational circumstances. Some walking, driving, or light lifting (10-30 lbs.) may be required.
Selection Process: Applications will be reviewed in the order they are submitted. Candidates must meet the minimum qualifications to be considered. The first screening for this position will be held on October 28, 2026. Successful candidates will be required to pass a drug screen and criminal background check.