Description
We are looking for a Sr. Executive Assistant to support our SVP + AVPs for PACE OU’s leadership team. In a high-velocity enterprise, your core mission is to act as an operational multiplier: architecting the executive’s time, managing complex global logistics, maintaining absolute discretion, and orchestrating seamless collaboration across our global executive administrative network.
Core Responsibilities
Strategic Calendar Architecture & Executive Time Defense
- Design, audit, and aggressively protect the executive’s schedule, aligning daily time allocation directly with core quarterly business objectives, OKRs, and strategic priorities.
- Act as the strategic filter for incoming meeting requests, triaging priority, context, and urgency to preserve deep-work focus blocks.
- Ensure the executive is 100% prepared for every engagement by sourcing pre-reads, agendas, and briefing materials 24–48 hours in advance.
Executive EA Network & Cross-Functional Collaboration
- Work in tight lockstep with peer EAs across the C-Staff to seamlessly coordinate cross-functional leadership meetings, All-Hands, and Quarterly Business Reviews (QBRs).
- Serve as a trusted, highly professional liaison between the executive, direct reports, board members, key enterprise customers, and external partners.
- Attend key operational meetings when required to track decisions, summarize action items, and drive follow-through across senior team members.
Complex Global Travel & Logistics
- End-to-end planning of complex international and domestic travel, including visa/passport logistics, global entry protocols, multi-time-zone synchronization, and ground transport.
- Monitor global travel disruptions proactively, providing 24/7 contingency solutions and rapid itinerary adjustments on the fly.
High-Stakes Discretion & Project Leadership
- Handle ultra-sensitive corporate communications, personnel matters, organizational restructures, and strategic business initiatives with absolute discretion and integrity.
- Lead end-to-end planning for executive leadership onsite and offsites, customer advisory boards, and key networking events.
- Maintain an active physical presence in the office (3+ days per week), scaling up in-person coverage to match critical C-staff meetings, board visits, quarterly business reviews, or executive offsites as needed.
Minimum Requirements
- Located in a designated hub and willing to work in-office a minimum of 3 days per week, with flexibility for additional on-site days as dictated by executive schedule, C-staff events, or operational needs.
- 10+ years of administrative experience, with at least 5+ years directly supporting C-Suite, EVP, or C-1 Executives within an enterprise tech or Fortune 100 company ($10B+ revenue scale).
- Proven EA Team Collaboration: Demonstrated track record of collaborating effectively within a matrixed network of high-performing executive assistants supporting executives.
- Expert Calendar Strategy: Master-level ability to manage hyper-dense, rapidly changing, multi-time-zone calendars.
- Global Travel Expertise: Deep expertise in planning complex international travel itineraries and navigating international travel protocols.
- Technical Proficiency: Mastery of Google Workspace (Gmail, Docs, Sheets, Drive), Slack, Zoom/Webex, and enterprise tools (Salesforce, Quip, Tableau preferred).
Benefits
- Time off programs
- Medical, dental, vision
- Mental health support
- Paid parental leave
- Life and disability insurance
- 401(k)
- Employee stock purchasing program