Description
We are seeking a highly organised and detail-oriented Personal Assistant and Administrative to provide administrative and organisational support to executives, managers, or teams.
The successful candidate will be responsible for managing schedules, acting as a trusted point of contact, ensuring seamless coordination, efficient task management, and a professional presence for their assigned individuals or teams.
Key Responsibilities:
- Manage executive, manager, or team calendars and oversee timely responses to meeting invitations and requests.
- Plan and arrange travel itineraries, including flights, accommodation, and ground transportation.
- Proactively anticipate the needs of the executive or team, prioritise tasks, and ensure timely completion.
- Manage day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies.
Analyst Expectations:
- Perform prescribed activities in a timely manner and to a high standard, consistently driving continuous improvement.
- Demonstrate in-depth technical knowledge and experience in their assigned area of expertise.
- Lead and supervise a team, guiding and supporting professional development, allocating work requirements, and coordinating team resources.
- Partner with other functions and business areas.
Requirements:
- Strong written and verbal communication skills, with the confidence to engage effectively with senior leaders.
- Excellent diary management and organisational skills, including calendar management, meeting coordination, travel arrangements, expense processing, and prioritisation of competing demands.
- Proactive and detail-oriented approach to managing logistics, planning activities, anticipating requirements, and ensuring flawless execution of tasks and events.
- Strong technical proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, Concur, and emerging AI tools.
Desirable Skills:
- PA/EA experience supporting senior leaders, with a proven track record of delivering high-quality administrative and executive support.
- Strong ability to manage complex diaries, travel arrangements, logistics, and day-to-day schedules for multiple senior leaders.
- Demonstrates the mindset of a trusted Personal Assistant, with a proactive and solution-oriented approach.