Description
Flow Traders is seeking a highly capable, experienced and proactive Executive Assistant to support the Chief Executive Officer (CEO) at our Amsterdam HQ.
In this pivotal role, you will provide high-level administrative and strategic support directly to the CEO, ensuring the seamless management of the CEO's day-to-day activities and enabling the CEO to focus on key business priorities and strategic decision-making at a global level.
You will be a trusted partner to the CEO, taking full ownership of a complex and fast-moving schedule, coordinating a high volume of internal and external engagements, and anticipating needs before they arise.
This role requires sound judgement, confidence, discretion and the ability to stay several steps ahead in a dynamic international environment.
Responsibilities
- Manage the CEO's complex calendar, communications and international travel across multiple time zones
- Act as a trusted gatekeeper, prioritising competing demands and ensuring the CEO's time is used effectively
- Coordinate senior-level meetings, business trips and roadshows, including agendas, itineraries, logistics and briefing materials
- Anticipate scheduling conflicts and changing priorities, proactively resolving issues and adjusting plans where needed
- Ensure the CEO is prepared for meetings by coordinating agendas, pre-reads, presentations and other relevant materials
- Act as a key liaison between the CEO, Management Board, internal teams and external stakeholders
- Handle confidential and sensitive information with a high level of discretion and professionalism
- Support board meetings, offsites and strategic or cross-functional projects
- Manage expenses, invoices and approvals accurately and efficiently
- Work closely with other Executive Assistants to provide seamless support and coverage
- Provide flexibility and responsiveness outside standard working hours when required
Requirements
- A minimum of 5 years working experience as an Executive Assistant
- Extensive experience supporting a CEO, C-suite or Management Board executive, ideally in financial services, trading or another fast-paced international environment
- Exceptional calendar management, organisation and prioritisation skills, with experience managing complex schedules and international travel
- Highly proactive and solutions-oriented, with excellent judgement and the confidence to take initiative independently
- Strong interpersonal and communication skills, with the confidence to work with senior internal and external stakeholders
- High level of discretion, integrity and professionalism when handling confidential information
- Calm, adaptable and highly organised, with the ability to manage shifting priorities and work effectively under pressure
- Strong attention to detail, ownership and follow-through, with a collaborative and hands-on approach
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration and AI platforms (Claude, Copilot, SharePoint)
- Excellent written and verbal communication skills in English; additional languages are a plus
- Comfortable working 5 days a week in the office and working flexible hours
Benefits
- Flow Academy and opportunities to attend domain-related conferences
- Daily catered lunch, great coffee, and a fully stocked kitchen and snack bar
- In-house Bar and Lounge with arcade, table tennis, billiards, and game consoles
- Company boat
- In-house gym and sessions with personal trainer
- Bi-weekly massages
- Annual company trip and a variety of events throughout the year, such as the New Years Event
- Global rotations across our offices worldwide