Description
We are seeking a Facilities Coordinator to join our team in Hong Kong.
As a Facilities Coordinator, you will be responsible for maintaining all conference rooms for cleanliness, reserving conference rooms, and managing the inventory of all technical, office, and pantry supplies.
Key responsibilities include:
- Communicate concerns associated with all building services including janitorial, mailroom, copier services, parking, and conference rooms to stakeholders, CRE Geo Lead and RAD
- Comply with HSSE required process, including government mandated compliance and Visa HSE mandates
- Coordinate with Building management Office and process BMO related permits
- Resolve problems associated with all building services including janitorial, mailroom, copier services, and conference rooms
- Assist with the coordination and scheduling of office/building activities
- Partner with facility services and management teams / technical support to maintain a safe, comfortable environment
- Conduct weekly Facility Walk through
- Support HSE related deliverables
- Help create positive Workplace Experience by welcoming staff and guest warmly
Vendor Coordination:
- Oversee the cleaning service provider and other vendor partners to ensure quality standards are met
- Oversee technical services, be able to coordinate with local MTS team for visits and works needed
- Coordinate with pantry and office supplies vendors for delivery and implementation
- Serve as the primary liaison between the HK team, technical support, and external vendors to schedule and manage all on-site work
Elevating Workplace Experience:
- Execute Workplace Experience activities initiatives as needed and create a positive work environment
- Provide office support for office events and meetings
- Create programs for sustainability
- Take part in New Hire Orientation to induct new hires on CRE services and amenities including walkthrough to showcase the site
Requirements:
- 3-5 years experience in facilities management
- Skilled in identifying facility related improvements on site
- Experienced in vendor and Building Management coordination
- People Person: The best part of serving others is creating experiences for them that go beyond expected
- Flexibility and positive attitude in managing shifting daily priorities
- Has the ability to communicate professionally through spoken and written word. Able to communicate in English is preferred
- Ability to multi-task and prioritize while ensuring consistent and elevated guest experiences and accuracy
- Working knowledge of Microsoft Office