Description
We are seeking a diligent, smart, and talented Executive Assistant to join the Executive Support & Travel team. As a key member of the global support team, you will provide logistical support to several members of the global Executive Team, working alongside two other EAs with shared coverage and handover.
Responsibilities:
- Manage the calendars of several executives, scheduling and coordinating meetings and appointments across time zones, resolving conflicts and protecting focus time.
- Act as a liaison between executives and internal and external stakeholders, maintaining effective communication and relationships.
- Anticipate and proactively address the needs of the executives, prioritizing requests and knowing what and when to escalate.
- Plan complex domestic and international itineraries, including visas, accommodation, ground transport, and local dinner events.
- Support the Chief of Staff and the other EA in offsites, board meetings, and conferences.
- Share coverage with the other two EAs so every executive is always supported, including during holidays and peak periods.
- Support ad hoc projects such as reporting, research, and process improvements.
- Handle confidential information with discretion.
Requirements:
- Professional working proficiency in English (C1 or above).
- 3+ years of experience as an Executive Assistant or Personal Assistant, ideally supporting C-level leaders, and more than one at a time.
- Excellent judgment, discretion, and the confidence to handle confidential information.
- Strong calendar, travel, and expense management skills, with proven experience juggling competing priorities.
- A proactive, anticipatory approach and getting things done mentality: you spot issues before they land on an executive's desk.
- Availability for 40 hours a week, with a reasonable degree of flexibility around the working hours and picking up last-minute urgent matters in evenings or on the weekend when needed.
- A teamwork personality that fits a fast-paced, demanding, and dynamic international working environment.
Nice to have:
- Previous experience with Google Workspace (Drive, Sheets, email, Calendar).
- Experience in a digital agency, consultancy, or other fast-paced international environment.
Benefits:
- The recruiter will share the benefits in the interview process.
- A reputation for doing good. DEPT® has been a Certified B Corp® since 2021 and named ‘Agency of the Year’ at both The Lovies and The Webby Awards.
- Awesome clients. Whether big or small, local or global , at DEPT® you’ll get the opportunity to work with clients of all sizes and across all industries.
- The opportunity for possibility. We want to enable you to do what you do best and help you develop your skills further with training, development, and certifications.
- Global annual DEPT® Cares Month in which employees come together and donate their skills to support local charities