Description
The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage.
Executive & Calendar Management
- Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management
- Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies
- Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team
- Manage complex domestic and international travel arrangements
Meeting & Communications Support
- Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions
- Prepare the executive for key meetings through briefing materials and relevant context
- Draft and route communications on behalf of executives
- Serve as a communication proxy where appropriate
Event Planning & Ownership
- Own end-to-end planning and execution of team events
- Coordinate cross-functionally to manage logistics, timelines, and stakeholder alignment
Project, Program & Process
- Lead and manage large, complex cross-functional projects with measurable business impact
- Track workstreams, surface blockers, and keep stakeholders aligned and informed
- Identify operational gaps and build the processes to close them
- Leverage Asana's own product and AI tools to design, document, and optimize operational workflows
Stakeholder Partnership
- Maintain a working knowledge of key internal and external stakeholders
- Build trusted relationships across the organization
- Serve as an extension of the executive in all internal and external interactions
Culture & Operational Excellence
- Embody Asana's operating principles and mission in day-to-day work
- Demonstrate curiosity about AI tools and emerging technologies
- Contribute to the continuous improvement of ABP team practices
Requirements
- 7+ years supporting VP or C-Suite leaders
- Experience operating across a global business with complex international logistics
- Exceptional discretion and judgment with confidential and sensitive information
- Strong prioritization skills
- Composure and grace under pressure in a fast-paced, high-change environment
- Comfort with an in-person, office-centric hybrid schedule