Description
We are seeking an experienced Administrative Assistant to provide comprehensive administrative support to five Managing Directors at Barclays, ensuring seamless coordination, efficient task management, and a professional presence.
The successful candidate will be responsible for:
- Managing executive calendars and ensuring timely responses to meeting invitations and requests
- Planning and arranging travel itineraries, including flights, accommodation, and ground transportation
- Proactively anticipating the needs of the executive or team, prioritising tasks, and ensuring timely completion
- Managing day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies
As an Administrative Assistant at Barclays, you will:
- Perform prescribed activities in a timely manner and to a high standard, consistently driving continuous improvement
- Require in-depth technical knowledge and experience in your assigned area of expertise
- Demonstrate thorough understanding of the underlying principles and concepts within your area of expertise
- Lead and supervise a team, guiding and supporting professional development, allocating work requirements, and coordinating team resources
You will need to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship, and the Barclays Mindset – to Empower, Challenge, and Drive.
The ideal candidate will have:
- Proficiency in ChatGPT and Microsoft Office Suite
- Excellent verbal and written communication skills
- Experience with highly detailed travel arrangements, expense reporting, and executive calendar coordination
- Demonstrated experience preparing and capturing detailed meeting minutes
- Advanced proficiency in creating high-quality PowerPoint presentations
- Ample financial acumen, with experience supporting budget tracking, expense management, and basic financial reporting