Description
WSP is seeking a Document Control Specialist to join our Project Controls team. This is a position located in either Texas/Arkansas/Louisiana locations.
The successful candidate will support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. They will work with the team to ensure policies and procedures are being followed, help implement an efficient work-flow process, monitor daily activity, and implement modifications.
Key responsibilities include:
- Supporting the Document Control Manager and team
- Maintaining a document management system
- Implementing an efficient work-flow process
- Working within the existing Electronic Document Management System (EDMS)
- Providing document management support to the project team
- Retrieving, uploading, and downloading files
- Managing document naming conventions, numbering, assigning, and distribution
- Processing incoming and outgoing documentation
- Ensuring electronic record files are maintained in good order
- Familiarity with submittal and RFI packages procedure and processes
- Collaborating with project department leads
The ideal candidate will have:
- A bachelor's degree or equivalent experience
- 3-5 years of project experience in a Document Control or similar role
- Experience working in transportation infrastructure development or the construction industry
- Proficiency in Microsoft Office
- Experience with SharePoint, Bluebeam, and Microsoft 365 is preferred
- Excellent organization, coordination, and prioritizing skills
- Strong reading, comprehension, and written retention skills
- Good problem-solving skills and attention to detail
- Exceptional client relations and customer service skills
- Ability to work in a team or independently