Description
WSP is seeking a Document Control Specialist to join our Project Controls team as a hybrid position in Tulsa, OK.
The successful candidate will support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. They will work to ensure policies and procedures are being followed, help implement an efficient work-flow process, monitor daily activity, and implement modifications.
Key responsibilities include:
- Supporting the Document Control Manager and Team in maintaining the document management system
- Ensuring adherence to policies and procedures
- Implementing workflow processes and monitoring daily activities
- Working within the existing Electronic Document Management System (EDMS)
- Providing document management support to the project team
- Managing document retrieval, upload, download, naming conventions, numbering, assignment, and distribution
- Processing incoming and outgoing documentation
- Maintaining electronic record files in compliance with contractual requirements
- Familiarity with Submittal and RFI Packages Procedure and Processes
- Collaborating with project department leads for timely documentation processing
The ideal candidate will have:
- A Bachelor's Degree or equivalent experience
- 3-5 years of project experience in a Document Control or similar role, preferably in the engineering/construction sector
- Proficiency in Microsoft Office
- Experience with SharePoint, Bluebeam, and Microsoft 365 is preferred
- Excellent organizational, coordination, and prioritization skills
- Strong reading, comprehension, and written retention skills
- Problem-solving skills and attention to detail
- Exceptional client relations and customer service skills
- Self-motivation and a focus on continuous improvement
- Ability to work in a team or independently in a multi-disciplinary environment
- Commitment to maintaining confidentiality and upholding workplace safety