Description
We are seeking a full-time Senior Document Controller to work in the Renewables department of our Bengaluru office.
The role involves storing and managing documentation according to company procedures, ensuring project documentation and client deliverables are transmitted and received in line with project procedures using various EDMS programs.
The successful candidate must be able to work independently, be highly motivated, and have a good understanding of a deadline-driven environment. They should be detail-oriented, dependable, and trustworthy as they handle complex and sensitive documents.
Responsibilities
- Record issued documents according to Project Life Cycle procedure.
- Receive and/or download drawings and documents from EDMS and file them in the appropriate directory.
- Provide the project manager with a schedule of received and transmitted documents, including revisions.
- File electronic incoming documentation.
- Coordinate the issue and receipt of drawing information to the WSP offshore facility in India.
- Circulate received/downloaded documents to the project team.
- Print A3 copies of all incoming drawings for distribution to the Project manager and Engineering disciplines.
- Keep a log of incoming and outgoing information.
- Upload drawings and documents onto EDMS according to a schedule provided by the Project Manager.
- Perform high-level reviews of project life cycle-controlled documents.
- Set up and maintain document issue sheets throughout the entire project.
- Check standard details on outgoing documents and drawings for inconsistencies, revision changes, and format.
- Plot drawings to scale for engineer review and issue.
- Scan, rename, record, and file incoming hard copies of drawings.
Qualifications
- Ideally 5-7 years of experience in document and data management in a multi-discipline detail design engineering environment.
- Experience with uploading/downloading from online collaborative websites is essential.
- The successful candidate needs to be conscientious, methodical with excellent organisational skills.
- Excellent time management skills and capable of managing their own time/workload across multiple projects.
- Training will be given to familiarise them with WSP systems, different EDM systems, and enough knowledge of AutoCAD to manage and manipulate files.
Background Verification (BGV)
- Employment with WSP India is subject to the successful completion of a background verification ("BGV") check conducted by a third-party agency appointed by WSP India.
- Candidates are advised to ensure that all information provided during the recruitment process , including documents uploaded , is accurate and complete, both to WSP India and its BGV partner.