Description
WSP is seeking a Document Control Specialist to join our Project Controls team. This position can be based out of any of our locations across the US.
The successful candidate will support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. They will work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed, implement an efficient work-flow process, monitor daily activity, and implement modifications.
Key responsibilities include:
- Supporting the Document Control Manager and Document Control Team
- Maintaining a document management system for contract documents and project documents
- Ensuring policies and procedures are being followed
- Implementing an efficient work-flow process
- Monitoring daily activity and implementing modifications
- Working within the existing Electronic Document Management System (EDMS)
- Providing Document Management support to the entire project team
- Retrieving files, uploading/downloading files, managing document naming conventions, numbering, assigning, and distribution
- Processing incoming/outgoing documentation
- Ensuring electronic record files are maintained in good order to comply with contractual requirements
- Being familiar with the Submittal and RFI Packages Procedure and Processes
- Working with project department leads to ensure timely processing of documentation
The ideal candidate will have:
- A Bachelor's Degree or equivalent experience
- 1-3 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry
- Experience with Microsoft Office
- Experience with ProjectWise (ProjectWise Explorer and ProjectWise Deliverables Management), SharePoint, Bluebeam, Plan Grid, and Microsoft 365 is preferred
- Excellent organization, coordination, and prioritizing skills
- Strong reading, comprehension, and written retention skills
- Good problem-solving skills and attention to detail
- Exceptional client relations and customer service skills
- The ability to work in a team or independently in a multi-disciplinary team environment
- A proven track record of upholding workplace safety and adhering to WSP's health, safety, and drug/alcohol and harassment policies
WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee's career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.
The expected salary for this position is $70,000-$75,000 per year.