Description
WSP is seeking a Document Control Specialist to join our Project Controls team. This is a hybrid position in Columbus, OH.
The successful candidate will support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. They will work with the team to ensure policies and procedures are being followed, help implement an efficient work-flow process, monitor daily activity, and implement modifications.
Key responsibilities include:
- Supporting the Document Control Manager and team
- Maintaining the document management system
- Implementing workflow processes
- Working within the existing Electronic Document Management System (EDMS)
- Providing document management support to the project team
- Retrieving, uploading, and downloading files
- Managing document naming conventions, numbering, assigning, and distribution
- Processing incoming and outgoing documentation
- Ensuring compliance with contractual requirements
- Familiarity with Submittal and RFI Packages Procedure and Processes
- Collaborating with project department leads
Requirements:
- Bachelor's Degree or equivalent experience
- 3-5 years of project experience in a Document Control or similar role
- Experience with Microsoft Office
- Preferred experience with SharePoint, Bluebeam, and Microsoft 365
- Excellent organizational, coordination, and prioritization skills
- Strong reading, comprehension, and written retention skills
- Problem-solving skills and attention to detail
- Client relations and customer service skills
- Self-motivated and quick to learn
- Ability to work in a team or independently
- Maintain confidentiality and uphold workplace safety