Events & Executive Support Coordinator

We are seeking an Events & Executive Support Coordinator to support the NIH Office of Research Innovation, Validation, and Application (ORIVA). As an Events & Executive Support Coordinator, you will provide logistical and administrative support for scientific workshops and webinars, along with broader administrative and communications support for the program team.

Event Coordination

• Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support
• Collaborate closely with the Communications team, audio-visual teams, and venue staff to help ensure workshops, webinars, and other program activities advance ORIVA’s mission
• Track multiple concurrent projects and deadlines using task management tools, proactively flagging risks and identifying solutions to prevent delays
• Travel approximately 4-6 times per year to support client events, which contribute toward ORIVA’s mission

Administrative Support

• Provide general administrative support for the Program, including assisting Program leadership with scheduling, making travel arrangements, expense reporting, deliverables tracking, and development of standard practices that increase operational efficiency
• Track the status of ongoing projects and tasks, proactively following up with team members and the client when items are at risk of missing deadlines
• Maintain accurate records related to events, communications, and project timelines
• Provide additional administrative and operational support to other team members and functions as time and priorities allow

Communications

• Draft and send professional, policy-compliant email responses to public inquiries, in accordance with NIH communication guidelines
• Revise documents to ensure they meet accessibility standards prior to publication on government websites

Requirements

• Bachelor's degree in relevant fields including Public Relations, Public Health, Public Administration, Communications, Biology, Chemistry, Toxicology, and Biomedical Engineering or the equivalent combination of education, professional training, or work experience
• 2+ years of professional experience
• Experience with or willingness to support executive assistant-style functions such as scheduling, travel coordination, and expense reporting
• Ability to follow established processes while proactively identifying creative, more efficient ways to get things done
• Comfort working with government stakeholders and adhering to established communication policies