Description
A career with Pfizer is about discovering breakthroughs that change patients' lives. As an Administrative Assistant, you will be part of a high-performing administrative team that supports business leaders and achieves the company's purpose.
Your strong communication and collaboration skills will help the administrative team run its operations efficiently. You will focus on supporting business leaders by providing administrative support activities, coordinating services, managing records and files, verifying data, responding to emails, and scheduling meetings.
As part of the administrative support team, you will be recognized as an advisor to other colleagues due to your comprehensive knowledge and skills in your area and understanding of the larger organization. You will be innovative in identifying solutions to problems, encouraging collaboration and communication within the team and across groups to influence desired outcomes.
Responsibilities:
- Create agendas, schedule appointments, and issue meeting minutes
- Suggest and implement process improvements for administrative tasks
- Facilitate resolution of difficult issues and problems
- Handle duties with a high degree of integrity, professionalism, and confidentiality
- Organize documents and maintain an inventory of electronic and hard copy files
- Provide administrative support and serve as backup administrative support for other departments
- Manage purchase orders and track invoices
- Manage set-up and logistics for large or off-site meetings
- Identify, evaluate, and partner with cost-effective vendors
- Proactively and independently organize and expedite workflow
- Contribute ideas and foster pace and enthusiasm
- Take personal accountability for quality of own work
Qualifications:
- Bachelor's Degree or above
- 3+ years' experience
- Demonstrated planning and organizing skills
- Demonstrated administrative experience
- Strong learning agility and excellent interpersonal communication skills
- Excellent judgment and ability to work with confidential documents
- Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, Word
Nice-to-Have:
- Prior experience as an Administrative Assistant supporting executive leadership in a global organization
- Knowledge of the pharmaceutical industry and healthcare environment