Description
The Novotel Paris Est Centre de Conférence, a major hotel in eastern Paris, is seeking an Administrative Accounting Assistant to join their team on a part-time basis, 24 hours a week.
The successful candidate will work under the responsibility of the Administrative and Accounting Director, ensuring the monitoring and control of accounting and administrative management, including invoices, control, and payment.
Main Responsibilities:
- Technical expertise – Supplier side:
- Manage purchasing-related accounting
- Verify supplier accounting documents
- Post supplier invoices to corresponding expense accounts
- Perform bank reconciliations
- Establish purchase forecasts
- Implement and monitor payment schedules
- Apply legislation on transactions (customs duties, various taxes, etc.)
- Manage tax declarations related to purchases
- Monitor annual account closure
- Collaborate with the purchasing department (search for better-priced suppliers, negotiation of payment terms, etc.)
- Technical expertise – Treasury side:
- Monitor and optimise daily treasury
- Control establishment cash boxes
- Enter and control cash entries
- Enter, monitor, and justify any cash discrepancies and follow up if necessary
- Monitor gift vouchers and bonus vouchers: accounting, declaration, and payments
- Monitor and reconcile advances and credits
- Technical expertise – Invoicing side:
- Perform monthly client invoicing in collaboration with operations teams
- Ensure invoicing follow-up: reminders, recovery (phone, emails, letters, etc.)
- Calculate and account for monthly and annual closing provisions (FAE)
- Monitor and analyse the balance
- Handle disputes and unpaid invoices in collaboration with the Administrative and Accounting Director
- Work regularly with commercial departments to improve client relations and obtain invoicing and payment elements within the best possible timeframe
- Ensure issuance and follow-up of any credit notes
Additional Requirements:
- Maintain a clean workspace and ensure proper functioning of equipment provided
- Know and apply evacuation procedures in case of fire
- Know and apply the Planet21 program policy
What We Offer:
- Performance-based bonuses
- Heartist card allowing you to benefit from Accor advantages worldwide
- Meal allowance
- Staff cafeteria with advantageous meal subsidies through Foodles
- Internal laundry and work uniform cleaning