Description
IOM is seeking an Administrative Associate (Travel) to join their team in Geneva, Switzerland. The successful candidate will be part of the Administrative Support Unit and will provide administrative support to officials within the Executive Office.
Job Description: The Administrative Associate (Travel) will be responsible for arranging duty travels of officials, preparing travel authorizations, and finalizing travel expense claims. They will also screen requests for appointments, maintain calendars, and respond to queries and correspondence. Additionally, they will coordinate office support services for meetings, trainings, and events, and perform a variety of administrative duties.
Responsibilities:
- Arrange duty travels of officials within the Executive Office
- Prepare travel authorizations, security clearance, and other requirements for travel
- Finalize travel expense claims in coordination with the Accounting Division and Central Accounting Support
- Screen requests for appointments with officials within the Executive Office
- Maintain calendar of officials within the Executive Office
- Confirm mutually convenient schedules and arrange appointments
- Receive visitors and respond to queries and correspondence
- Coordinate office support services for meetings, trainings, seminars, committees, and special projects and events
- Perform a variety of administrative duties
Qualifications:
- Bachelor’s degree in Business Administration or related fields from an accredited institution with two years of relevant professional experience
- High school diploma with four years of relevant experience
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage
- Fluency in English and French (oral and written)
- Working knowledge of another official UN language (Arabic, Chinese, Russian, and Spanish) is an advantage
Benefits: IOM offers a range of benefits to its staff, including a respectful and inclusive work environment, opportunities for professional development, and a comprehensive compensation package.