Description
We are seeking a highly organised and creative Member Events Production Manager to join our team at Soho Farmhouse in Chipping Norton.
As a Member Events Production Manager, you will be responsible for assisting the Head of Member Events, Country with the administrative duties that support the execution of cultural and community-driven membership events.
Key responsibilities include:
- Supporting the coordination of all event communication and event materials
- Managing event logistics, including venue diary management, creating detailed function sheets, and briefing onsite teams
- Arranging travel, booking event suppliers, and creating copy and collating assets for event listings
- Managing all POs/invoices and operationally setting up and hosting all events
- Acting as the point of contact for talent, chefs, agents, management teams, and external partners
- Gathering and communicating all essential event information in advance
- Coordinating schedules, itineraries, technical and hospitality requirements, menus, dietary requirements, logistics, and special requests
- Collecting all event advancing information to create detailed function sheets
- Working with and regularly communicating to all departments across the sites to ensure they are aware of the event calendar and their required roles/involvement within each event
- Writing copy and managing assets to create event listings for the app
- Uploading the monthly event programme listings to digital platforms
- Attending and overseeing the FOH set up and execution of all events
- Liaising with the central teams and key stakeholders on large Primary and Partnerships events
- Managing the collation of all H&S documentation and supporting paperwork from suppliers
Requirements:
- Up to 3+ years' experience in a busy, high-profile venue or agency
- A natural flair for delivering first-class events
- Energetic, collaborative, proactive; a team player who can positively and productively execute administrative duties as well as front of house operations
- Critical thinker and the ability to exercise good judgement and solve problems quickly and effectively
- Experienced with Outlook & Excel as well as Adaco, Opera and Triple Seat (or equivalent events booking software)
- Creatively driven and culturally in-tune to develop/foster a network and knowledge to execute large-scale events
- Exceptional organisational and administrative skills with a keen eye for detail and confidence in collating written event copy
- An essential part of the job is being available on a flexible schedule and being willing to work outside 'office hours'
Desired skills:
- Event management experience, preferably in hospitality, lifestyle, luxury, or members' clubs
- Strong project management and organizational skills
- Excellent communication and stakeholder management
- Budget management experience
- Ability to work in a fast-paced environment and manage multiple events simultaneously
- Strong understanding of customer experience and community building