Description
The Commercial & Investment Bank at JPMC is seeking an experienced Administrative Assistant to support its executives, managers, and stakeholders. As an Administrative Assistant, you will perform a range of administrative functions requiring confidentiality, initiative, and sound decision-making. Your responsibilities will include managing complex calendars, coordinating meetings and travel arrangements, handling expenses, and providing exceptional customer service.
Key Responsibilities:
- Manage and handle complex and detailed calendars, dealing with multiple and urgent meetings, setting up meetings and conference calls, internally and externally.
- Employ good judgment when handling confidential information.
- Identify and escalate critical issues and follow up with necessary actions.
- Provide professional telephonic and on-floor visitor support.
- Arrange and coordinate complicated domestic and international travel arrangements.
- Coordinate schedules and logistics for and support overseas VIP visitors to the region.
- Assist in organizing high-quality client or senior internal meeting and events logistics.
- Adhere to control policies and procedures.
- Process invoices and T&E expense claims for team members and invoice process for consultants.
- Take on increased and/or new responsibilities as needed.
Requirements:
- At least 4 years of administrative experience.
- Strong partnership skills.
- Ability to collaborate and work well with others.
- Prioritize and simultaneously handle multiple tasks with flexibility.
- Excellent interpersonal and communications skills.
- Meticulous attention to detail, excellent organizational skills, and discretion with confidential information.
- Strong analytical, problem-solving, and critical thinking skills.
Preferred Qualifications:
- Bachelor’s Degree.
- Project management experience, administrative professional certification.
- Experience in Events planning and Investment Banking environment.
- Business-level spoken and word processing capabilities in English and Mandarin.