Description
The Wall Street Journal is seeking a highly organised Executive Assistant to support two Deputy Editors in Chief. This role is central to the smooth operation of the Journal's senior editorial leadership team.
You will:
- Manage complex calendars for two Deputy Editors in Chief, resolving scheduling conflicts and prioritising competing demands.
- Coordinate internal and external meetings, arranging logistics, agendas, and briefing materials.
- Arrange domestic and international travel, process expense reports accurately and on time.
- Serve as a primary point of contact for the Deputy Editors in Chief, screening and prioritising calls, emails, and requests.
- Prepare, proofread, and format correspondence, memos, presentations, and other materials.
- Liaise with senior leaders, reporters, editors, and external contacts, representing the Deputy Editors in Chief with professionalism and sound judgment.
- Provide seamless backup coverage for the Executive Assistant to the Editor in Chief and the Executive Assistant to the Managing Editor.
- Handle highly confidential and sensitive information with absolute discretion.
- Anticipate the needs of the Deputy Editors in Chief, proactively solving problems and ensuring timely follow-through.
- Coordinate special projects, newsroom events, and off-site meetings.
- Maintain organised filing systems, contact databases, and records.
- Partner with other executive assistants to coordinate schedules and share coverage.
You have:
- At least five years of experience as an executive assistant or in a similar role supporting senior executives.
- Proven ability to manage multiple priorities and deadlines with composure and sound judgment.
- Exceptional discretion and ability to handle confidential information.
- Strong written and verbal communication skills.
- Highly organised, with meticulous attention to detail and strong follow-through.
- Proficiency in Microsoft Office and/or Google Workspace, calendar management tools, and expense-reporting systems.
- Flexibility and willingness to adapt to shifting priorities in a 24/7 news environment.
- Collaborative, team-oriented approach.
Work Environment:
- This role is based in the Journal's New York newsroom and requires in-office presence five days per week.
- May occasionally require availability outside standard business hours.
We offer a comprehensive benefits package, including health, retirement, and wellbeing benefits.