MAPPA Administrator: London Probation Service (Ref: 23944)

The MAPPA Administrator provides administrative support and is accountable to the MAPPA Co-ordinator and/or Deputy MAPPA Coordinator. This is an administrative job within a multi-disciplinary team.

The jobholder will provide administrative support within a multi-agency setting in line with National MAPPA Guidance. The jobholder will also ensure that staff are supported through efficient processes and administration systems are maintained within specified timescales in order to promote the achievement of Strategic Management Board (SMB) objectives.

Responsibilities:

• Maintaining accurate offender and victim information on relevant approved databases.
• Ensuring effective administration of referrals into MAPPA from across a range of agencies in line with National MAPPA Guidance.
• Preparing, maintaining and collating case and other records, files and management information, in accordance with the standards required.
• Providing statistical and other information/data as required.
• Receiving and distributing information and communications in an appropriate manner.
• Dealing and communicating fairly, timely and effectively with Responsible Authorities and the Duty to Cooperate Agencies.
• Organising the availability of appropriate resources, facilities and equipment for activities relating to the effective running of MAPPA.
• Acting as a point of contact within the unit including for specialist areas of work as required.
• Maintaining appropriate systems to ensure the effective use of general unit resources and making recommendations for improvement as necessary.
• Attending meetings as appropriate and providing support to meetings as required.
• Ensuring that the principles in respect of information sharing and confidentiality are maintained as outlined in the MAPPA Guidance.
• Coordinating and collating meetings for internal and external attendees, booking rooms, arranging refreshments, preparing material, greeting visitors etc.
• Dealing with highly sensitive issues, acting with diplomacy and maintaining strict confidentiality at all times.
• Keeping up to date with changes in key external partnerships which relate to MAPPA arrangements.
• Ensuring all activities are conducted in accordance with Health and Safety policies and procedures.
• Carrying out safeguarding children and safeguarding adult duties in accordance with the NPS statutory responsibilities and agency policies.

Benefits:

• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance