Executive Assistant

We are seeking an experienced Executive Assistant to support our top executives across the globe. As an Executive Assistant, you will be a strategic partner who keeps the executives and their teams focused on company goals while embracing the Salesforce Ohana.

Responsibilities:

• Manage day-to-day schedules to ensure the executive can complete their obligations in an organized and efficient way.
• Coordinate internal and external meetings, including team meetings, full staff meetings, all-hands meetings, off-site meetings, one-on-one meetings, and meetings with team members and customers.
• Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs, and Dreamforce.
• Book domestic and international travel within Salesforce's travel policy, taking into account travel visas, costs, and proper documentation.
• Effectively work with employees from other groups within Salesforce and senior executives inside and outside the company.
• Assist with food orders, luncheon planning, and planning of other business-related meetings as requested.
• Perform other administrative and project duties as requested.

Requirements:

• Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
• Skillful execution of administrative activities, with high attention to detail, organization, and process.
• Experience with setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.
• Strong teamwork skills and the ability to offer suggestions and improvements to process.
• Strong relationship management skills and the ability to build a personal network throughout the company.
• Project coordination experience at an intermediate complexity.
• Strong verbal and written communication skills.
• Experience partnering with senior management in a fast-paced, innovative environment.
• Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet).
• Experience using Quip, Slack, Salesforce, and Tableau is a plus.

Benefits:

• Time off programs
• Medical, dental, and vision insurance
• Mental health support
• Paid parental leave
• Life and disability insurance
• 401(k)
• Employee stock purchasing program