Assistant/Executive – Administration & Personnel

As an Assistant/Executive in Administration & Personnel at Expeditors, you will play a crucial role in managing and executing office administration, facilities maintenance, procurement activities, and personnel administration.

Responsibilities and duties include:

• Managing day-to-day office administration and facilities operations
• Coordinating maintenance, repairs, cleaning, pest control, and equipment servicing
• Liaising with landlords, building management, and service providers
• Monitoring office safety, housekeeping, and workspace readiness
• Managing sourcing, ordering, and replenishment of office supplies and services
• Coordinating procurement documentation, invoice follow-ups, and expense administration
• Maintaining vendor records, contracts, and asset registers
• Tracking and coordinating renewal of office licenses, permits, and subscriptions
• Maintaining accurate administrative and compliance documentation
• Providing backup support for Admin and Personnel operations during absences or peak workload
• Supporting reception duties, travel administration, and invoice processing
• Assisting with coordinating interviews, onboarding, and offboarding as required
• Ensuring a safe, efficient, and well-maintained workplace
• Supporting the training needs of the district and its employees

The ideal candidate will have:

• A Diploma/Bachelor's Degree in Business Administration or a related field
• At least 2 years of experience in administration, facilities, or procurement
• Good knowledge of computer and MS Office applications
• Excellent communication and interpersonal skills
• Strong coordination, negotiation, and vendor management skills

Expeditors offers excellent benefits, including:

• Group Medical Insurance
• Employee Stock Purchase Plan
• Training and Personnel Development Program