Executive Assistant I, Corporate Services

We invite you to join AECOM, a global team of over 50,000 professionals delivering projects that create a positive impact around the world.

As an Executive Assistant I, Corporate Services, you will provide administrative support to one or more executives, performing day-to-day tasks such as coordinating diaries, preparing materials for meetings, organizing and managing data, and serving as a liaison with other departments.

Responsibilities & Duties:

• Maintain diaries within the Executive's preferences, applying understanding of the executive's priorities, leniencies, and limits
• Facilitate and manage the Executive's accessibility and open lines of communication with internal and external networks
• Provide structure and proper prioritization of day-to-day administrative activities including key events, travel, and action items
• Create and maintain reports, spreadsheets, distribution lists, email groups, and other necessary documents and databases
• Prepare and coordinate presentations
• Drive and assist the staging of virtual and in-person events
• Arrange domestic and international travel
• Manage correspondence for and on behalf of the executive
• Practice collaboration with all levels within the company, develop effective networks with peers as well as external professional groups
• Prepare and submit Executive's expense reports aligned with service level agreements
• Conduct research
• Prepare and process departmental expenses and invoices for payment
• Process purchase requests, purchase orders, invoice coding, vendor setup, and conduct accounts payable coordination
• Practice confidentiality and maintain high standards of business ethics, ensuring strict compliance with company policies
• Collaborate closely with peers to understand and enhance the value of the EA role
• Perform other related projects and duties as assigned

QUALIFICATIONS:

• Bachelor's degree or 5 years experience in the same industry
• Strong experience working with MS 365 particularly Word, Excel, Outlook, and PowerPoint required
• Highly motivated with ability to function well in a fast-paced environment
• Excellent interpersonal, organizational, and communication skills
• Strong attention to detail with an ability to deliver accurate documentation and task completion
• Excellent verbal and written communication skills
• Experience drafting reports and correspondence
• Experience managing multiple and changing demands, details, and deadlines
• Experience working with a global team
• Good understanding of administrative and vendor support functions
• Experience with project coordination and budget tracking
• Experience with Sharepoint is a plus

At AECOM, we offer comprehensive benefits to meet the diverse needs of our employees, including medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, and service recognition awards.