Administrative & Finance Assistant

ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As an Administrative & Finance Assistant at ICON, you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure strict compliance with all policies, procedures, safety regulations, and required training.

Key Responsibilities:

• Provide administrative and financial support to the department, maintaining accurate records, documentation, correspondence, and financial information.
• Coordinate purchase order activities, including PO creation, modifications, coding, approvals, and follow-up with Procurement, Finance, and operational stakeholders.
• Support invoice processing and Accounts Payable activities, reviewing documentation, coordinating approvals, and tracking invoices through payment.
• Serve as a point of contact for vendors, assisting with purchase order, invoice, and payment inquiries and helping resolve discrepancies or delays.
• Track outstanding invoices, payments, and financial commitments, providing accurate status updates and supporting timely resolution of pending items.
• Compile, audit, and maintain financial and departmental reports, identifying discrepancies and ensuring data accuracy.
• Support month-end and general departmental activities, including accrual information, expense tracking, reporting, and other administrative requirements.

Requirements:

• 0–3 years of relevant experience in administrative, finance, procurement, accounts payable, or related roles.
• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and PowerPoint.
• Advanced English proficiency, with the ability to communicate confidently and professionally in both written and verbal interactions.
• Strong organisational and time-management skills, with the ability to manage multiple priorities and deadlines effectively.
• Excellent written and verbal communication skills, with a customer-focused and professional approach when working with internal stakeholders and vendors.
• Strong attention to detail, problem-solving skills, adaptability, and discretion when handling sensitive financial and operational information.

Rewards & Benefits

• Competitive base salary and performance-related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways