Description
We are looking for an Executive Administrative Assistant to support the Group Head and other Managing Directors in our Investment Banking and Capital Markets business. This role requires a highly motivated and goal-oriented individual who can proactively take initiative and collaborate with coverage partners across regional offices. The successful candidate will be onsite 5 days a week.
Responsibilities:
- Coordinating international and domestic travel arrangements, including trip itineraries and expense reimbursement requests
- Arranging meetings, scheduling, and reserving conference rooms and catering
- Preparing and processing travel and entertainment expenses
- Organizing client and team events
- Assisting in onboarding and offboarding processes
- Providing support to the Group Head and Business Manager with group presentations using PowerPoint and Excel
- Liaising with high-profile individuals daily
- Developing a thorough understanding of IBCM policies and guidelines
Requirements:
- College degree required
- Ability to work effectively to meet time-sensitive deadlines
- Highly motivated and willing to take on ad-hoc work as needed
- Proficient with Microsoft Word, Excel, and PowerPoint
Preferred Qualifications:
- Demonstrated team player with excellent organizational skills and ability to anticipate needs
- Excellent verbal, written, and interpersonal skills
- Good organizational skills and ability to prioritize workflow
- Detail-oriented and able to prioritize, multi-task, and negotiate conflicting deadlines
- Strong problem-solving skills, proactive, resourceful, flexible, and creative
What We Offer:
- A diverse and inclusive environment
- Hybrid working model with in-office and work-from-home flexibility
- Generous vacation, personal, and volunteer days
- Competitive compensation packages, including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
- Educational resources, matching gift, and volunteer programs