Description
We are seeking an Executive Assistant to contribute to the growth of our company working on the Global Safety & Security team. As an Executive Assistant, you will support our top executives across the globe and be a strategic partner to keep them and their teams focused on company goals.
Responsibilities:
- Manage day-to-day schedules to ensure the executive completes their obligations efficiently
- Coordinate internal and external meetings, including team meetings, full staff meetings, and one-on-one meetings
- Proactively manage calendar priorities based on customer meetings, release cycles, and team needs
- Book domestic and international travel within Salesforce's travel policy
- Effectively work with employees from other groups within Salesforce and senior executives
- Assist with food orders, luncheon planning, and other business-related meetings
- Perform other administrative and project duties as requested
Requirements:
- Minimum of 5+ years of applicable administrative experience, ideally from a global software organization
- Skillful execution of administrative activities with high attention to detail, organization, and process
- Experience with virtual meeting platforms such as Zoom, Webex, and Google Hangouts
- Strong teamwork skills and ability to offer suggestions and improvements to process
- Strong relationship management skills and ability to build a personal network throughout the company
- Project coordination experience at an intermediate complexity
- Strong verbal and written communication skills
- Experience partnering with senior management in a fast-paced, innovative environment
- Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet)
- Ability to travel domestically and internationally as required (approx. 3-5 trips annually)
Nice to Have:
- Customer-centric orientation
- Agility and flexibility in response to changing priorities and needs
- Proven ability to manage projects, work under pressure, and consistently make deadlines
- Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges
- Possess an ability and curiosity to comprehend the global DNA of the company and its organizations
- Ability to handle confidential material with the utmost discretion and act with exemplary integrity
Benefits:
- Time off programs
- Medical, dental, vision insurance
- Mental health support
- Paid parental leave
- Life and disability insurance
- 401(k)
- Employee stock purchasing program