Description
This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization.
Responsibilities:
- Hold responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division.
- Assist in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assist in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials.
- Answer phone calls, take messages, respond to routine emails on behalf of executives, and filter and prioritize incoming correspondence.
- Help coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries.
- Provide general administrative support as needed, including photocopying, faxing, and mailing documents.
- Generate statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assist in preparing presentations with relevant insights for the executives.
- Act as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders.
- Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders.
- Draft and format routine documents, reports, and presentations, and proofread and edit documents to ensure accuracy and compliance with company guidelines and policies.
- Coordinate the administrative work within the department/division, while working with other departments/divisions and companies.
Education & Experience Recommended:
- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Long term/short term disability insurance
- Employee assistance program
- Flexible spending account
- Life insurance
- Generous time off policies, including;
- 4-12 weeks fully paid parental leave based on tenure
- 13 paid holidays
- 15 days paid time off