Description
At Valvoline Global Operations, we're proud to be The Original Motor Oil, but we've never rested on being first. Founded in 1866, we introduced the world's first branded motor oil, staking our claim as a pioneer in the automotive and industrial solutions industry. Today, as an affiliate of Aramco, one of the world's largest integrated energy and chemicals companies, we are driven by innovation and committed to creating sustainable solutions for a better future.
The Executive Assistant to CEO provides comprehensive administrative and business support to the CEO, serving as a trusted point of contact for internal and external stakeholders. The role independently manages complex day-to-day priorities and anticipates needs so the CEO can focus on business and strategic objectives.
Key Responsibilities:
- Provides comprehensive administrative and business support to the CEO, including complex calendar management, domestic and international travel, itineraries, correspondence, presentations, meeting preparation, and stakeholder coordination.
- Anticipates CEO's needs and proactively manages priorities, schedules, information, materials, and follow-up to support effective decision-making and execution.
- Develops working knowledge of the CEO's business priorities, goals and organisational needs while maintaining confidentiality and discretion.
- Builds relationships and coordinates across departments, functions, and internal and external stakeholders to facilitate communication, alignment, and execution.
- Plans and coordinates executive and leadership meetings, events, and high-profile engagements, including agendas, presentations, materials, minutes, action tracking, logistics, and follow-up.
- Coordinates small-to-medium-sized projects and special assignments, managing timelines, stakeholders, deliverables, communications, and follow-through.
- Supports executive governance processes and organisational initiatives, including planning committees.
- Serves as the designated point of contact for the Global Headquarters office, coordinating office operations, facilities, services, events, communications, and executive-related logistics.
- Oversees departmental administrative and operational activities as needed, including Executive Admin budget management, invoices, expense reports, onboarding and offboarding coordination, space planning, equipment, supplies, and related office needs.
- Identifies and implements improvements to administrative processes, systems, tools, and ways of working within the executive's area.
- Contributes to the broader administrative function by sharing knowledge, tools, and practical best practices with peers.
Requirements:
- Associate degree required; Bachelor's degree preferred.
- 5+ years of progressively responsible administrative, executive support, project coordination, or related business-support experience, including experience supporting senior leadership.
- Experience working in a complex organisation with multiple priorities, functions, and stakeholders.
- Strong written and verbal communication skills, with the ability to interact professionally with executives, employees, and external stakeholders.
- Strong organisational, planning, and time-management skills, with the ability to manage complex and changing priorities while maintaining accuracy and follow-through.
- Demonstrated judgment, discretion, problem-solving, and decision-making skills, with the ability to work independently.
- Advanced proficiency with Microsoft Office and digital collaboration tools, including PowerPoint, Outlook, and Teams.
- Strong project coordination and meeting/event management capabilities.
- Ability to learn new systems, processes, and business concepts and adapt to changing organisational needs.
- Demonstrated executive presence, professionalism, emotional intelligence, and resilience.
- Ability to build effective relationships and influence outcomes across functions without formal authority.
- Ability to travel as needed, generally up to 10%.