Description
We are seeking an Office Assistant to support the Navy Bureau of Medicine and Surgery (BUMED). As an Office Assistant III, you will apply your professional judgment, proactive approach, and strong attention to detail to ensure all task requirements are fully met.
Responsibilities:
- Use knowledge of correspondence, document processing, records, files, and reports to ensure accuracy of all official outgoing correspondence
- Scan, identify and annotate various sections of electronic case files
- Perform quality checks of all Professional Case Review Panel Packets (PCRP) to ensure accuracy prior to being sent to Navy Medicine leaders
- Prepare professional case review panel packets as data becomes available in anticipation of panel reviews
- Take inventory of all hard copy and electronic medical malpractice cases/active-duty cases
- Review access database for empty entries of cases
- Update monthly medical malpractice claims case reports
- Facilitate continuous flow of cases through the National Practitioner Database (NPDB) process by checking the status of active cases
- Document in/out correspondence in the NPDB with follow-up
- Monitor provider response deadlines and facilitate receipt of information
- Update desk manual by documenting changes/updates for program support and consistency
- Prepare and submit cases to the Chief Quality Officer and the Surgeon General (SG)
- Participate collaboratively with NPDB team weekly to prioritize cases, establish time-saving strategies, and discuss deadlines & assigned tasks
- Update weekly status report to capture progression of each case
Requirements:
- Associate's degree in a related field
- 3+ years of experience
- Intermediate experience with Microsoft Office Suite (Word, PowerPoint, Project, Excel, Outlook, and TEAMS)
- Ability to use office equipment, computer technology, and automated business systems
- Excellent verbal, interpersonal and written communication skills
- Proactive self-starter who has attention to details and able to effective work both independently and in a team environment
Benefits:
- Comprehensive benefits and wellness packages
- 401K with company match
- Competitive pay and paid time off
- Full flex work weeks where possible
- Paid parental, military, bereavement and jury duty leave
- Short and long-term disability benefits, life, accidental death and dismemberment, personal accident, critical illness and business travel and accident insurance