Description
At Pfizer, our purpose is to deliver breakthroughs that change patients' lives. The Chief R&D Artificial Intelligence Officer leads a critical enterprise agenda to advance responsible, high-impact AI across Research & Development. As Executive Assistant, you will serve as a trusted partner to the Chief R&D Artificial Intelligence Officer, providing proactive, highly confidential, and sophisticated executive support in a fast-paced global environment.
Responsibilities
- Provide proactive, high-level administrative support to the Chief R&D Artificial Intelligence Officer, serving as a trusted liaison and anticipating priorities, risks, and follow-up needs.
- Own and optimize a complex global calendar, balancing strategic priorities, time-sensitive decisions, leadership meetings, and competing stakeholder requests.
- Coordinate domestic and international travel, itineraries, logistics, visas, and expense reporting with accuracy and discretion.
- Prepare and coordinate meeting agendas, briefing materials, presentations, pre-reads, and follow-up actions; ensure the executive is fully prepared for key engagements.
- Establish effective operating rhythms for the leadership team, including staff meetings, business reviews, off-sites, conferences, and other high-impact events.
- Track decisions, commitments, approvals, budgets, and critical deliverables; proactively identify dependencies, resolve issues, and escalate risks when appropriate.
- Build strong partnerships with senior leaders, administrative colleagues, R&D teams, Digital, corporate functions, and external stakeholders to enable seamless execution.
- Handle highly sensitive information with sound judgment, professionalism, and strict confidentiality.
- Support purchase orders, contracts, vendor engagement, invoice processing, and budget tracking in accordance with company policies and controls.
- Draft, review, and edit executive communications and materials with clarity, accuracy, and an appropriate level of polish.
- Improve administrative processes and ways of working by applying sound judgment, data, digital tools, and continuous-improvement practices.
- Contribute to special projects and broader team priorities, working independently and taking accountability for high-quality outcomes.
Qualifications
- Bachelor's degree or equivalent combination of education and relevant experience.
- At least 5 years of progressively responsible administrative or executive support experience, including support for a senior leader in a complex, global organization.
- Demonstrated success managing complex calendars, international travel, leadership meetings, and multiple competing priorities.
- Exceptional organizational skills, attention to detail, and ability to deliver high-quality work under tight deadlines.
- Strong judgment, discretion, and experience handling confidential and sensitive information.
- Excellent written and verbal communication skills, with the confidence and professionalism to engage effectively at all levels of the organization.
- Proven ability to anticipate needs, solve problems independently, and adapt quickly as priorities evolve.
- Strong collaboration and relationship-management skills across functions, geographies, and administrative networks.
- Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn and use new digital tools effectively.
- High integrity, accountability, responsiveness, and a strong commitment to service excellence.
Benefits
- Comprehensive and generous benefits and programs to help colleagues lead healthy lives and support each of life's moments.
- 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution.
- Paid vacation, holiday, and personal days.
- Paid caregiver/parental and medical leave.
- Health benefits, including medical, prescription drug, dental, and vision coverage.