Description
We are seeking a Bid Administrator to support our team of bid professionals and technical staff in developing high-quality bid submissions for our clients.
The successful candidate will help raise the quality of our bid submissions by applying WSP's client-first approach and bidding best practice methods to proposal submissions.
Responsibilities
- Collaborate with the work-winning team to coordinate and develop innovative, compelling, and quality proposals and other tasks in response to EOI, RFP, RFQ, etc.
- Create proposal submission templates to the client's instructions (MS Word)
- Complete non-technical sections, returnable schedules, standard company information, and appendices required for the tender
- Contribute to the company's libraries of CVs, project sheets, standard proposal content, etc.
- Be proactive in coordinating bid actions to keep bids on track, ensuring all deadlines are met, and escalating concerns to business leaders if deadlines are at risk
- Perform other pursuit and proposals-related tasks as required
- Source content from internal, digital libraries
- Proof pre-written material
- Format bid submissions in line with WSP's brand guidelines
- Work with the Graphic Design team to develop and submit professional bids
- Manage the Transport and Infrastructure inbox, forwarding opportunities and requests to the correct team (training will be provided)
- Register opportunities on the Oracle system (training will be provided)
Qualifications
- Certificate in administration, marketing, communications, journalism, or equivalent experience
- Typically 2+ years' experience in bidding, marketing, communications, journalism, or administration
- Demonstrated proficiency in MS Word
- Demonstrated English verbal and written communication, strong computer skills
- Proficiency in MS Office applications, particularly Word, PowerPoint, and Teams
- Flexible and able to adjust with multiple demands and/or shifting priorities
- Experience in professional services is preferable