Description
The International Rescue Committee (IRC) in Tallahassee is seeking an Administrative Assistant Intern to provide essential administrative support to enhance the efficient operation of service areas. The successful candidate will manage the Director's calendar, schedule meetings, arrange travel and appointments, and handle communications and correspondence on behalf of the Program Supervisor. They will play a key role in coordinating meetings, preparing agendas, taking notes, and following up on action items. Additionally, they will oversee office supplies, assist with data entry and database maintenance, support grant and fundraising efforts, and organize both internal and external events.
Responsibilities:
- Support in planning and implementing programs and activities for refugee clients
- Assist in coordinating logistics and resources for workshops, community events, and service delivery
- Manage and maintain project documentation, including client records, reports, and meeting notes
- Help with preparing summaries and recommendations for program improvement
- Assist in preparing communication materials for clients, staff, and community partners
- Aid in maintaining databases and filing systems to ensure efficient information retrieval
- Coordinate meetings with staff, volunteers, and community stakeholders
- Perform data entry and analysis for program-related reports and grant applications
- Conduct research to support program development and client needs assessments
- Support general administrative tasks, such as ordering supplies and managing office resources
- Draft and proofread internal and external communications
- Assist with grant proposal preparation
- Help maintain compliance with agency policies and procedures
- Develop and implement administrative processes to improve workflow and efficiency
- Support outreach efforts by maintaining mailing lists and tracking community engagement activities
Requirements:
- Excellent communication and writing skills
- Strong organizational and time management skills
- Attention to detail
- Ability to work independently and under pressure within a diverse team
- Interest in international and refugee issues
- Creativity and initiative
- Strong desire and enthusiasm to help people
- Proactive attitude with a willingness to learn and take on new challenges
- Proficiency in Microsoft Office Suite and client database management systems
This is a part-time, hybrid role requiring a minimum of 15 hours a week for 3 consecutive months. The internship will begin the week of September 8th, 2026, and applications will be accepted until August 14th, 2026, or until the position is filled.