Description
This job provides multi-faceted support to management, ensuring the smooth operation and support in daily activities. It is responsible for managing calendars, scheduling meetings, and coordinating travel arrangements. Additionally, the Sr Assistant will prepare and edit correspondence, reports, and presentations, ensuring all documents are accurate and professionally formatted.
The Executive Assistant Business Partner will support the VP who leads PayPal's Enterprise Systems and Employee Technology organization. This is a strategic partner role, not a scheduling role. The ideal candidate will have prior experience supporting a CIO, CTO or senior technology leader, and be comfortable in the language of IT and enterprise systems.
Key responsibilities:
- Manage the executive's calendar independently with no guidance
- Perform administrative duties such as expenses, complex travel, distribution lists, and ordering supplies
- Coordinate meeting and event logistics with minimal guidance
- Provide guidance to other assistants within their organization
- Assist in confidential communications and exercise a high degree of discretion
- Act as a trusted gatekeeper and first point of contact for internal and external stakeholders
- Keep the executive ahead of what matters: meeting prep, follow-ups tracked, decisions and actions not dropped
- Bring fluency in IT and enterprise systems to read context
- Operate with discretion on confidential and sensitive information
Requirements:
- 5 years of relevant work experience
- 3 years of relevant work experience as an executive assistant
- Excellent calendar, travel and inbox management under constant change
- Strong written and verbal communication, and the judgment to represent a senior executive well
- High discretion with confidential information
- Fluency with Microsoft 365 and Outlook, SharePoint, Google Workspace, Slack and collaboration tools
Preferred qualifications:
- 8+ years as an executive assistant, including direct support of senior executives or technology leaders in large, global organizations
- Prior experience supporting a CIO, CTO or senior technology executive , or working inside a technology organization
- Working familiarity with IT and enterprise systems (for example SAP, Salesforce, ServiceNow, Workday) and the vocabulary of enterprise technology
- Fintech or payments industry background
- Experience supporting executives who work with major technology vendors and system integrators
- Exposure to AI tools for scheduling, notes and productivity