Description
We are seeking an Administrative Assistant to join our team in Jacksonville, FL. The successful candidate will provide core support to facilitate the smooth running of our business area.
Job Summary: As an Administrative Assistant, you will be responsible for a variety of tasks to ensure the day-to-day smooth running of our business area. Your duties may include travel bookings, expenses, conference room bookings, calendar management, and preparing letters of agreement.
Responsibilities:
- Travel bookings, expenses, conference room bookings and necessary catering requests
- Setting up client conference calls, calendar management, sending out documents
- Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests
- Sending documents via DocuSign per the email address and phone number(s) on file
- Client events coordination, including working with marketing to make sure all submissions are completed and submitted
- Miscellaneous tasks as required
Requirements:
- Excellent organizational skills and time management
- Ability to work to a high-quality level and required deadlines
- Strong relationship building and influencing skills
- Computer proficient in all Microsoft Office applications
- Proven ability to leverage AI tools to enhance productivity
What We Offer:
- A diverse and inclusive environment that embraces change, innovation, and collaboration
- A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
- Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
- Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
- Educational resources, matching gift, and volunteer programs