Description
Grab is Southeast Asia's leading superapp, providing services such as food delivery, financial management, and transportation. You will join the Office of the Chief of HRO, supporting the people leadership of Grab.
As Team Coordinator, you will provide high-quality coordination and administrative support to the Chief of HRO and other leaders. You will help manage calendars, meetings, travel arrangements, expenses, communications, records, and operational follow-ups.
The Critical Tasks You Will Perform:
- Manage the calendar for the Chief of HRO and the team: schedule meetings, resolve conflicts, and keep upcoming commitments visible.
- Arrange domestic and international travel, including itineraries, bookings, visas, and related documentation.
- Coordinate internal and external meetings, including agendas, meeting rooms, virtual links, attendee communications, minutes, and follow-ups.
- Prepare and submit expense claims, track reimbursable expenses, and follow up on invoice and payment matters.
- Draft and edit correspondence, reports, presentations, meeting materials, and other documents.
- Act as the communication link between the Chief of HRO, department members, internal teams, and external stakeholders.
- Maintain confidential records and support department operations, including onboarding, team events, data collation, venue bookings, and other priority projects.
- Provide cross-support to the C-Suite as required.
QUALIFICATIONS: What Essential Skills You Will Need:
- At least 5 years of experience as a team coordinator, executive assistant, personal assistant, operations coordinator, or in a similar role.
- Proven ability to handle last-minute requests and prioritise competing assignments.
- Strong calendar and travel management skills, with experience handling a high volume of complex travel.
- Excellent organisational and time-management skills.
- Strong written and verbal communication skills, with confidence engaging senior stakeholders.
- Sound judgment and discretion when handling confidential information.
- Ability to work independently, navigate ambiguity, and follow through with limited supervision.
- Proficiency in Microsoft Office or Google Workspace, with a collaborative, service-oriented, and resilient approach.
Life at Grab: We care about your well-being at Grab, here are some of the global benefits we offer:
- We have your back with Term Life Insurance and comprehensive Medical Insurance.
- With GrabFlex, create a benefits package that suits your needs and aspirations.
- Celebrate moments that matter in life with loved ones through Parental and Birthday leave, and give back to your communities through Love-all-Serve-all (LASA) volunteering leave
- We have a confidential Grabber Assistance Programme to guide and uplift you and your loved ones through life's challenges.
- Balancing personal commitments and life's demands are made easier with our FlexWork arrangements such as differentiated hours