Description
PayPal's Enterprise Systems and Employee Technology organisation is building an AI-native enterprise across finance, HR, legal, sales, and IT. We're looking for an Executive Assistant Business Partner to support the VP who leads it , a fast-moving, data-driven technology executive with a broad, matrixed portfolio.
Your way to impact:
- Own and defend the executive's calendar, making fast trade-off decisions on priorities, conflicts, and travel.
- Act as a trusted gatekeeper and first point of contact for internal and external stakeholders, from the executive leadership team to major technology vendors.
- Keep the executive ahead of what matters: meeting prep, follow-ups tracked, decisions and actions not dropped.
- Bring enough fluency in IT and enterprise systems to read context , who matters, what's urgent, what a meeting is really about , rather than handling logistics blind.
- Operate with discretion on confidential and sensitive information.
Essential Responsibilities:
- Manages calendar of the executive and daily work with some instruction from others.
- Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices.
- Engage and collaborate with the immediate team & internal partners.
- May act as a delegate for the executive when reviewing and approving expense reports.
- Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team.
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships.
Additional Responsibilities & Preferred Qualifications:
- 8+ years as an executive assistant, including direct support of senior executives or technology leaders in large, global organisations.
- Prior experience supporting a CIO, CTO or senior technology executive , or working inside a technology organisation.
- Working familiarity with IT and enterprise systems (for example SAP, Salesforce, ServiceNow, Workday) and the vocabulary of enterprise technology.
- Excellent calendar, travel and inbox management under constant change.
- Strong written and verbal communication, and the judgment to represent a senior executive well.
- High discretion with confidential information.
- Fluency with Microsoft 365 and Outlook, SharePoint, Google Workspace, Slack and collaboration tools.
- Comfortable with a fast, candid, data-driven operating style; proactive rather than reactive.
- Experience in executive operations or a strategic administrative business-partner role in a large, matrixed technology or financial-services company.
- Fintech or payments industry background.
- Experience supporting executives who work with major technology vendors and system integrators.
- Exposure to AI tools for scheduling, notes and productivity.