Description
The Admin team at Cohere is looking for an Executive Assistant to support Cohere's VP of EMEA, and to manage the Revenue global EA team.
In this dynamic and collaborative role, you will thrive in a fast-paced environment, working cross-functionally to provide high-value support. You will manage executive calendars, coordinate travel arrangements, enhance team cohesion through various initiatives, and take on diverse projects. Additionally, you will be responsible for managing a high performing team of EAs across the company.
Responsibilities
- Manage the day-to-day schedule for our VP of EMEA, including calendaring, booking meetings [internal and external] and other commitments to ensure a balanced and efficient workday
- Coordinate internal and external meetings (think 1:1s, board meetings, partner meetings) and assist with documentation that may be required in conjunction with meetings
- Oversee travel arrangements and logistics for our leadership team, including booking flights and accommodations, schedule, and expense reconciliation
- Serve as a strategic partner to your executive, orchestrating cross-functional initiatives to drive executive productivity and effectiveness
- Work directly with your executive's department leads to drive strategic planning, manage priorities, and maximize your executive's productivity
- Manage the day to day operations for the Revenue EA team, including 1:1s, performance management, and career development
- Work to identify new ways to add value and proactively take on tasks that can help our leadership team be more productive
- Take on special projects like coordinating team events or community-building activities
- Communicate effectively with internal and external stakeholders while maintaining a strict level of confidentiality
Requirements
- 5+ years of experience working as an Executive Assistant or equivalent experience
- 2+ years of experience managing a high performing Admin team
- Previous experience partnering with senior leaders in a fast-paced, innovative environment
- Strong communication skills, both written and verbal
- Experience with tools like Slack, Google Calendar, Google Sheets, Google Slides
Benefits
- A weekly lunch stipend of $75/£75 or equivalent in your local currency for lunch
- Full health and dental benefits, including a separate budget for mental health
- RRSP matching, 401K, Pension Scheme
- 100% Parental Leave top-up for up to 6 months, for either parent
- Annual enrichment benefits: Arts & culture, fitness/wellness, quality time, and a workspace improvement credit
- Education & learning stipend for conferences, courses, and coaching
- 6 weeks of paid vacation (30 working days)
- Budget for traveling to other offices if you are remote, plus an annual company offsite
How and Where We Work
- Cohere is remote-friendly, but we also have offices in Toronto, London, New York City, San Francisco, Montreal, Paris, Berlin, and Seoul with more opening soon