Description
We are seeking an experienced Legal Secretary to join our Hong Kong Legal Department. As a Legal Secretary, you will provide full secretarial and administrative support to the Department, manage complex calendars, schedule meetings, and assist with regular legal reporting.
Key Responsibilities:
- Provide general administration support to the Hong Kong Legal Department
- Manage complex calendar, schedule meetings, conference calls, and video conferences across multiple jurisdictions and time zones
- Assist with regular legal reporting, including cost savings and business continuity matters
- Assist with onboarding of secondees and new joiners
- Coordinate travel arrangements and expense claims
- Maintain departmental filing systems
- Provide litigation and regulatory support, including processing and handling incoming legal notices and orders
- Process and monitor external legal counsel invoices
- Assist with legal budget tracking and reporting
Requirements:
- Legal secretarial experience of at least 4-6 years
- Experience working in a law firm or financial institution
- Written and spoken English and Cantonese skills essential; Mandarin skills desirable
- Advanced proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook
- Proven ability to leverage AI tools to enhance productivity and optimize workflows
What We Offer:
- Competitive salary and non-contributory pension
- 20 days annual leave plus generous number of public holidays
- Life assurance and private healthcare for you and your family
- Flexible benefits, including retail discounts, gym benefits, and wellbeing incentives
- Opportunity to support a wide-ranging CSR program and take volunteering leave days