Project Coordinator (Mission Critical/Data Center)

WSP is seeking a Project Coordinator to support project managers and teams with administrative duties throughout the project lifecycle. The successful candidate will work in one of our offices: Tempe, AZ; Troy, NY; Milwaukee, WI; or Houston, TX.

Your Impact As a Project Coordinator, you will:

• Coordinate with project teams during the proposal process to meet deadlines and complete reviews.
• Support project managers with internal communications and follow-ups.
• Maintain the project calendar, including deliverables, QC deadlines, and publishing to the project team.
• Assist in scheduling internal team meetings, project kick-offs, and design reviews.
• Review project financial reports and communicate issues to the project team.
• Create and maintain project Smartsheets and document file storage.
• Track invoices and project payments.
• Assist project managers with reviewing deliverables during project deadlines.
• Ensure projects meet internal compliance requirements.
• Assist the project team with RFIs, submittals, and responses.
• Provide support for editing and formatting specifications.
• Assist in preparing materials for project pursuit.
• Process contracts and sub-consultant contracts.
• Attend project, department, and team meetings, taking and distributing meeting notes.
• Generate project financial management reports.
• Track scope changes and update project budgets.
• Create and maintain project document file storage.

Who You Are

• High school diploma or GED required.
• Minimum 5 years of experience.
• Deadline-oriented with excellent verbal, written communication, and problem-solving skills.
• Proficient in MS Office applications, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with Bluebeam and Smartsheet is an advantage.
• Experience with cloud-based file-sharing platforms such as SharePoint, ShareFile, Newforma, Dropbox, or Box is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible with a strong willingness to learn.

Benefits WSP offers a comprehensive suite of benefits, including medical, dental, vision, disability, and life insurance, retirement savings, paid sick leave, paid vacation, paid parental leave, and paid time off for bereavement, voting, and naturalization proceedings.

Compensation The expected hourly salary range for this position is $29.00-$35.00.