Description
Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed. Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.
As part of our team, you will be helping us create an entirely new network for the world's money. For everyone, everywhere.
We're looking for an Executive Assistant to support our Product Leads. This role will be based out of our Budapest office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations. You will also provide ad hoc support to the broader leadership team and assist in coordinating key marketing and global communications team activities.
Mission Executive Partnership & Strategic Support
- Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.
- Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance.
- Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion.
- Proactively identify stakeholder deliverables and oversee workstreams, strategically protecting calendar space for high-priority strategic work.
- Build trusted relationships across teams, acting as a key point of coordination between leaders and internal and external stakeholders.
Operational & Logistics Excellence
- Plan and support the delivery of complex international travel, including visas, itineraries, and ground transportation.
- Process expenses and invoices in strict compliance with company policies; partner with Finance BPs to help track and cascade functional budgets.
- Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
- Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
- Support leadership communications and team-wide updates, ensuring information is communicated clearly and consistently.
Event Leadership & Culture
- Plan and deliver leadership offsites, Mission Days, and squad socials. This includes venue sourcing, vendor management, and content collaboration.
- Positively contribute to making Wise a great place to work.
- Act as a champion for culture change, specifically supporting the team through AI transformation and pioneering new ways of working.
Qualifications & Experience
- Experience as a Personal Assistant (PA) or Executive Assistant (EA), ideally within a high-growth, global company.
- Proven ability to manage complex calendars and logistics for senior executives.
- Experience handling expense reports and team budgets.
- Experience coordinating marketing or PR-related activities is a plus.
- For this role, you must be based in Hungary and bring full professional or bilingual fluency in Hungarian to support our local operations effectively.
Skills & Abilities
- Highly Organised & Proactive: Ability to manage multiple workstreams simultaneously, moving beyond administrative support to active project oversight.
- Clear & Adaptable Communicator: Professional presence when interacting with external guests and internal Wises at all levels.
- Problem-Solving Mindset: A knack for identifying logistical challenges before they arise and resolving them independently.
- Tech-Savvy & AI Ready: Comfortable with Google Suite and Slack, with an openness to using AI tools to streamline workflows.
- Discretion & Integrity: Experience handling sensitive information with the highest level of integrity.
- Project Management: Capable of driving end-to-end logistics for team offsites and company events,
- Relationship Builder: A true team player who provides cover for other BOSS team members and fosters a culture of mutual support.
- Team player: Cultivates a culture of mutual support; someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace.