Executive Assistant to Managing Director

The job holder supports the Managing Director on all requested tasks, manages the secretary assistant to secure the agenda & travel arrangements, and independently follows various governance tasks e.g. related to internal control.

Core Responsibilities & Accountabilities

1. Executive Preparation & Strategic Governance

• Coordinates content and briefings preparation for critical headquarters-level reviews and external executive engagements.
• Coordinate Board of Directors (BoD) meeting preparation and CEO review meetings; collaborate with the CFO on Internal Control Self-Assessment (ICSA) and governance activities.
• Independently interface with Executive Committee (ExCom) offices to prepare status reports and track action items.
• Manage weekly executive management (XMT), record key deliverables, and maintain accountability logs for headquarters and leadership teams.
• Accompany the Managing Director/CEO to key external events, customer meetings, and industry exhibitions.

2. Cross-Departmental & Transversal Project Management

• Act as the lead coordinator for cross-functional initiatives involving department heads and European regional/HQ counterparts.
• Drive key assignments on behalf of the GM/MD, including regional sustainability initiatives and special ad-hoc projects.
• Lead or support the organization of major strategic events, airshows, and leadership workshops.
• Participate in bi-annual strategy workshops to select and prioritize annual key deliverables.

3. Administrative Leadership & Team Facilitation

• Manage the Secretary Assistant to delegate calendar management, agenda planning, and complex travel logistics.
• Serve as a bridge within the China leadership team to promote collaboration, positive working dynamics, and smooth operational flow.

Key Requirements & Qualification Profile

• Bachelor’s degree in Business Administration, Management, Economics, or Leadership
• English: Full professional proficiency (written & verbal)
• Mandarin: Strong advantage
• Proficiency in G-Suite (Google Workspace: Docs, Sheets, Slides, Drive)
• Ability to communicate articulately and confidentially across all hierarchy levels up to Group Executive Level
• Proactive, resourceful, analytical, meticulous, flexible, high level of integrity and confidentiality