Description
iCapital is seeking a Legal Billing Assistant Contractor to provide administrative support to the Legal and Compliance groups. The successful candidate will have experience interacting with high-level executives and managing complex billing processes.
Responsibilities:
- Process and manage over $10 million in invoices from law firms and vendors
- Supervise the onboarding of software and rollout for processing legal invoices
- Oversee the invoice process in Coupa ensuring accuracy, compliance, and proper routing for approval
- Serve as the primary point of contact for legal vendors, addressing billing questions and issue resolution
- Help move along deliverables, facilitate special requests, and contribute to the implementation of last-minute ideas
- Improve operations and office conditions daily
- Undertake various administrative tasks for the Legal team, including document organization and review
Qualifications:
- Bachelor's degree required
- Prior experience in law firm or corporate law department or working with accounts payable helpful
- Proficient with Microsoft Office (Word, Outlook, Excel, PowerPoint)
- Experience with Coupa is a plus
- Excellent written, verbal, and interpersonal communication skills
- Previous experience successfully managing schedules and processes in a fast-paced environment
- Comfort operating within a dynamic environment and executing in unfamiliar situations
- Willingness and ability to provide executive support beyond the scope of a typical workday
Benefits:
- Hourly pay range: $30/hr to $36/hr
- Comprehensive benefits package including employer-matched retirement plan, subsidized healthcare, parental leave, and unlimited paid time off (PTO)