Description
We are seeking a highly skilled Legal Practice Assistant to provide exceptional support to our firm's partners and attorneys. As a remote-first organisation, you will work across multiple time zones, covering weekends only, 9am to 5pm ET.
Responsibilities:
- Manage complex, multi-time-zone diaries, scheduling, protecting, and resolving conflicts
- Provide expert inbox management, triaging, drafting, and chasing up on communications
- Prepare meeting packs, briefing notes, agendas, and follow-up actions
- Coordinate travel arrangements, including flights and reconciliations
- Handle client-facing paperwork, including engagement letters, correspondence, and CRM entries
- Work with documents, formatting, versioning, and preparing execution copies to firm standards
- Assist with time and billing, prompting and chasing time capture, and flagging billable items
Requirements:
- 5+ years of experience supporting partners, senior fee earners, or C-suite executives, ideally in law or professional services
- Fluent English, verbal and written
- Strong proficiency with MS Office, practice management software (e.g., Aderant), PowerBI, AI tools (e.g., Claude, CoPilot), and project management tools (e.g., Asana)
- Excellent organisational and project management skills, with ability to multitask and prioritise effectively
- Strong team orientation and preference for collaboration
- Experience with practice management, billing, time-capture, or document management systems
At Sterlington, we value diversity and inclusivity, and we encourage all qualified candidates to apply.