Description
The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage.
Executive & Calendar Management
- Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management
- Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies rather than reacting to them
- Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team
- Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events
Meeting & Communications Support
- Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions
- Prepare the executive for key meetings through briefing materials and relevant context
- Draft and route communications on behalf of executives, including internal announcements, team messages, and channel communications
- Serve as a communication proxy where appropriate, maintaining professionalism and discretion
- Act as a hub of knowledge for the team , fielding questions, routing requests to the right owners, and finding answers even when they aren't immediately obvious
Event Planning & Ownership
- Own end-to-end planning and execution of team events including all-hands, off-sites, end-of-quarter celebrations, and product launch celebrations
- Coordinate cross-functionally to manage logistics, timelines, and stakeholder alignment from start to finish
Project, Program & Process
- Lead and manage large, complex cross-functional projects with measurable business impact
- Track workstreams, surface blockers, and keep stakeholders aligned and informed
- Identify operational gaps and build the processes to close them , not just managing existing workflows but creating structure where it doesn't yet exist
- Leverage Asana's own product and AI tools to design, document, and optimize operational workflows; helping leaders adopt and model best practices is a core expectation of this role
Stakeholder Partnership
- Maintain a working knowledge of key internal and external stakeholders to effectively interface on the executive's behalf across all levels of the organization
- Build trusted relationships across the organization, including with chiefs of staff, people partners, and other ABPs
- Serve as an extension of the executive in all internal and external interactions , anticipating their perspective, advancing their priorities, and representing them with professionalism and discretion
Culture & Operational Excellence
- Embody Asana's operating principles and mission in day-to-day work
- Demonstrate curiosity about AI tools and emerging technologies; actively use them to improve productivity, collaboration, and decision-making
- Contribute to the continuous improvement of ABP team practices, knowledge-sharing, and team camaraderie
Requirements
- 7+ years supporting VP or C-Suite leaders
- Experience operating across a global business with complex international logistics
- Exceptional discretion and judgment with confidential and sensitive information
- Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders along
- Composure and grace under pressure in a fast-paced, high-change environment
- Comfort with an in-person, office-centric hybrid schedule
- Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making