Description
WSP is seeking a Mining Construction Administrative Assistant to provide onsite administrative, document control, and coordination in support of a large mining EPCM project in our growing Earth & Environment team.
This full-time onsite position can be from anywhere in the United States with preference in Nevada, Utah, or near major mining projects. Travel per diem is available for those not local to the projects.
The full-time Construction Admin is key to an efficiently executed project by keeping the onsite construction management team informed, supported, and organized with accurate information and documentation.
Responsibilities include:
- Supporting project administrative, document control, and coordination functions for the EPCM site team
- Assisting with employee site onboarding and travel planning
- Tracking equipment and training signoffs
- Maintaining and updating the WSP personnel rotation schedule
- Preparing and submitting employee expense reports
- Managing WSP fleet vehicles
- Providing input into document control systems and processes
- Helping track daily field reports, time, and project-related equipment, supplies, and materials
- Working in close alignment with Site Services coordinator
- Driving a strong safety culture and ensuring compliance with health, safety, and environmental requirements
Desired Skills and Experience:
- 7+ years of relevant onsite experience in administrative assistant or other support roles on large-scale construction projects
- Demonstrated hands-on experience in active mining settings is preferred
- Commitment to safety, MSHA 48B Surface required
- Strong verbal/written communication, problem-solving, conflict resolution, and decision-making skills
- Good working computer capabilities in MS Office products
- Technical editing and reporting formatting skills are desired
- Ability to communicate with designers, owners, contractors, and construction management team
- Able to walk distances on uneven sites, climb small ladders, and work in an active construction environment
- Must pass drug test, background check, and have a satisfactory driving record