Description
This job provides day-to-day support to management, ensuring the smooth, efficient operation.
The assistant is responsible for:
- Managing schedules and coordinating meetings on behalf of the VPs
- Preparing reports and organizing travel arrangements
- Maintaining and updating databases and SharePoint sites, ensuring data accuracy, organization, and accessibility for stakeholders
- Assisting in project management tasks, liaising with other departments, and ensuring that deadlines are met
The role typically supports 2 or more Vice Presidents.
Essential Responsibilities:
- Manages calendar of the executive and daily work with some instruction from others
- Performs general administrative duties such as travel, expenses, department distribution list, purchase orders, ordering supplies in accordance with standard procedures & practices
- Engage and collaborate with the immediate team & internal partners
- May act as a delegate for the executive when reviewing and approving expense reports
- Proactively identifies opportunities to increase efficiency and improve processes, anticipating the needs of the executive & team
- Collaborate regularly with peers and internal partners while developing and maintaining strong relationships
Minimum Qualifications:
- 3 years of relevant work experience
Additional Information:
- Base pay for this role will depend on location and experience
- Expected range of pay for this role by location: San Jose, California: ($34.37 - $49.18 Hourly)
- Additional compensation may include an annual performance bonus or other incentive compensation
- PayPal offers a balanced hybrid work model with 3 days in the office and 2 days at home or office
- Comprehensive benefits including paid time off, healthcare coverage, and resources for financial security and mental health