Sr. Workplace Coordinator

The Workplace Experience team at Perplexity powers and connects the workday for all employees across its global offices.

As a Sr. Workplace Coordinator in the San Francisco office, you will be responsible for all office operational, coordination, and administrative tasks while cultivating a beautiful, positive, and productive workplace.

Responsibilities:

• Oversee day-to-day office operations in partnership with the Workplace Coordinator, including reception, vendor relationships, employee health and safety compliance, and facility maintenance.
• Create a welcoming workplace experience for employees, visitors, recruits, customers, and vendors by maintaining a tidy, clean, organized, and polished office environment.
• Open and close the office daily and be on-site for special projects, maintenance, or moves.
• Manage office access, visitor management, and security lists in collaboration with Physical Security and IT.
• Coordinate mail and deliveries, ensuring efficient distribution and organization.
• Manage inventory and order office and kitchen supplies while tracking spend and adhering to the office budget.
• Develop relationships with building management, maintenance, and cleaning staff, as well as external parties such as contractors and suppliers.
• Handle vendor and contractor paperwork and logistics, including insurance certificates and freight elevator bookings.
• Assist with design and construction projects and act as the on-site contact.
• Manage the SF and Palo Alto workplace ticket queue, resolving requests in a timely and kind manner.
• Maintain SF office communications and documentation, including the office guide, Slack announcements, and building notices.
• Organize and communicate facility and building safety preparedness to employees.
• Plan and execute office experiences and events in alignment with the global strategy.
• Occasionally visit the Palo Alto office to support on-site operations and employee requests.
• Contribute to ad-hoc projects as time allows.

Requirements:

• 5-7 years of experience in facilities, workplace operations, office administration, or hospitality.
• Proficiency with G-Suite Products or the ability to quickly learn new software.
• Excellent organizational, planning, and prioritization skills.
• Strong ownership and can-do attitude with an operational mindset.
• Ability to work autonomously, juggle multiple tasks, and switch gears quickly.
• Excellent written, non-verbal, and verbal communication skills.
• Passion for supporting others and a positive attitude.
• Capability to anticipate others' needs and act with patience, kindness, and firmness.
• Attention to detail in processes, projects, space, and events.
• Ability to maintain a professional demeanor in challenging situations.
• Solid sense of self-awareness and desire for feedback to adapt and grow.