Description
We are looking for a first-class Legal Practice Assistant to provide white glove support service to our firm’s partners and attorneys. By gaining a deep understanding of each partner’s practice, you will support them to execute on client matters, run the administrative engine behind the work, coordinate with stakeholders across the firm, and help ensure our business and our clients’ goals are achieved.
As a Legal Practice Assistant, your responsibilities will include:
- Managing the partner’s day, including complex, multi-time-zone diaries, scheduling, protecting, and making calls when necessary
- Handling inboxes with judgment, triaging, surfacing, drafting the first pass, and chasing what has gone quiet
- Preparing meeting packs, briefing notes, agendas, and follow-up actions afterwards
- Managing travel arrangements, including booking flights and reconciling expenses
You will also be responsible for:
- Preparing client-facing paperwork, including engagement letters, client and prospect correspondence, and contact records
- Working with documents, including formatting, versioning, comparison, and preparing execution copies to firm standard
- Managing time and billing, including prompting and chasing time capture, flagging billable items, disbursements, and expenses
Requirements:
- 5+ years supporting partners, senior fee earners, or C-suite executives, ideally in law or professional services
- Fluent English, verbal and written
- Strong proficiency with MS Office, Aderant or similar practice management software, PowerBI or similar data analytics dashboards, Claude, CoPilot or similar AI tools, Asana or similar project management tools
- Excellent organizational and project management skills; able to carry several workstreams without dropping detail
- Ability to remain poised under pressure, multitask, and prioritize effectively
- Strong team orientation and a preference for collaboration
At Sterlington, we believe that world-class talent has no boundaries. We are committed to fostering a diverse and inclusive environment where unique perspectives are valued and every individual has the opportunity to thrive.